Meeting notetaker: draft minutes with decisions and tasks from a recording

What changed

• Voice rooms have a Record for minutes button. Pick the project and start recording; every voice in the room is recorded.
• The moment recording starts, everybody in the room sees that the meeting is being recorded for its minutes. The notice stays up until the recording stops.
• Stop and draft minutes hands the file to the notetaker. A few minutes later draft minutes are on that project: a subject, a summary of the discussion, the decisions, the full transcript, and resolutions each given to the colleague named in the meeting, with their date.
• For a meeting held in person, upload its recording on the project's Meeting minutes page.
• A draft hands nothing out. After review, press Turn the resolutions into tasks now, or send the minutes for signature, which does the same.

How to use it

In a voice room

1. Open the room and press Join the room.
2. Pick the project the minutes go on and press Record for minutes.
3. At the end press Stop and draft minutes. A link to the project's minutes is shown.

A meeting held in person

1. Go to the project's Meeting minutes.
2. Under Draft minutes from a recording pick the file and press Upload and draft.
3. You are notified when the draft is ready. Open it, correct the text and resolutions, and turn the resolutions into tasks.

Good to know

• A recording can be up to 25 MB; a voice room records at speech quality, about an hour and a half in that size.
• Transcribing and writing the minutes use the business's AI credit. Without the write-up the full transcript becomes the draft and you add the resolutions yourself.
• Only a seat that may change tasks starts a recording, and only onto a project of the room's business it can open.
• Leaving the room mid-recording sends what was recorded so far while the page stays open; stop the recording before you leave.
• Each resolution becomes a task once; signing the minutes later makes no duplicates.